Free template

Employee confidentiality agreement (PIIA) template

A confidentiality and invention assignment agreement, often called a PIIA or CIIAA, makes sure the company owns what employees build for it and that its confidential information stays confidential, while carving out what the law protects. Edit it in the browser and send it for signature from the same page; the free plan includes 5 sends a month and never asks for a card.

When to use it

  • Onboarding any employee who will write code, design products or see customer data.
  • Preparing for fundraising or an acquisition, where investors check that the company owns its IP.
  • Catching up early employees who joined before the company had paperwork.

What's in it

  1. 1.Confidential information
  2. 2.Protected disclosures
  3. 3.Inventions assigned
  4. 4.Excluded inventions
  5. 5.Prior inventions
  6. 6.Further assurances
  7. 7.Return of materials
  8. 8.General

Plus signature, name and date fields for company and employee.

The full template

The text you start from, exactly as it opens in the editor. Bracketed blanks are yours to fill in; highlighted fields are filled by each signer.

Employee Confidentiality and Invention Assignment Agreement

This Agreement is made as of Date signed — Company between [Company legal name] (the “Company”) and [Employee name] (the “Employee”), in consideration of the Employee's employment and the compensation paid for it.

1. Confidential information

“Confidential Information” means non-public information about the Company's business, products, technology, customers, finances, plans and personnel, including information the Company holds in confidence for others. The Employee will use it only to do their job, will not disclose it without authorization, and will protect it during employment and afterwards for as long as it remains confidential.

2. Protected disclosures

Nothing here prevents the Employee from reporting possible violations of law to a government agency, from discussing wages or working conditions, or from making other disclosures protected by law. Under the federal Defend Trade Secrets Act, an individual is not liable for disclosing a trade secret in confidence to a government official or an attorney solely to report or investigate a suspected violation of law, or in a sealed court filing.

3. Inventions assigned

“Inventions” means discoveries, designs, software, works of authorship, improvements and ideas, whether or not patentable. The Employee assigns to the Company all Inventions they create, alone or with others, during employment that relate to the Company's business or research, result from work for the Company, or use the Company's equipment, facilities or Confidential Information. The Employee will promptly disclose each such Invention to the Company.

4. Excluded inventions

This assignment does not apply to an Invention the Employee develops entirely on their own time, without the Company's equipment, supplies, facilities or Confidential Information, that does not relate to the Company's business or anticipated research and does not result from work done for the Company, to the extent state law (such as California Labor Code section 2870 and similar statutes) protects it.

5. Prior inventions

The Employee lists below any Inventions they made before employment that they own and want excluded from this Agreement. If none are listed, the Employee represents there are none. If the Employee incorporates a prior Invention into Company work, the Company receives a non-exclusive, perpetual, royalty-free license to use it.

Prior inventions: [list titles and brief descriptions, or write “None”].

6. Further assurances

During and after employment, the Employee will sign documents and take reasonable steps the Company requests, at the Company's expense, to secure its rights in assigned Inventions.

7. Return of materials

When employment ends, the Employee will return all Company property and Confidential Information and will not keep copies, except their own compensation and benefit records.

8. General

This Agreement does not change the at-will nature of employment. It is governed by the laws of the State of [State], survives the end of employment, and may be changed only in writing signed by both parties. If any part is unenforceable, the rest remains in effect.


Signatures

Company

Signature: Signature — Company

Name: Full name — Company

Date: Date signed — Company

Employee

Signature: Signature — Employee

Name: Full name — Employee

Date: Date signed — Employee

This template is a general-purpose starting point written in plain English for use in the United States. It is not legal advice and has not been reviewed for your situation; for anything high-stakes, have a lawyer review the final version.

How to send it for signature

  1. Step 1

    Start from the template

    It opens as a document in the editor with both parties' signature, name and date fields already placed. Fill in the bracketed blanks and change any clause.

  2. Step 2

    Add who signs

    Put an email address on each party, set the signing order if it matters, add an access code if you want one, and add a viewer for anyone who only needs to read it.

  3. Step 3

    Send it and track it

    Each signer gets a link and signs in the browser, no account needed. You see who has opened and signed, and everyone gets the completed PDF with a certificate of completion.

Questions

What does PIIA stand for?
Proprietary Information and Inventions Assignment agreement. It is the same kind of document as a CIIAA (Confidential Information and Invention Assignment Agreement): confidentiality plus an assignment of work-related inventions.
What is the prior inventions list for?
It lets the employee name things they built before joining so there is no later dispute about who owns them. If the employee lists none, the agreement records that there are none.
Can the company claim everything an employee invents?
No. Several states, including California, limit assignment of inventions made on the employee's own time without company resources that do not relate to the business. The template excludes those inventions.
Why does it mention whistleblowers?
Confidentiality terms cannot stop employees from reporting possible violations of law or discussing pay, and the Defend Trade Secrets Act expects a notice of its immunity. The template includes both.

Your own templates, too.

Save any document as a template for the team, with its parties and signature blocks, and start the next one from it in a click.