XDocs for Finance & M&A
Virtual data rooms for M&A and finance, with permissions down to the folder
Data rooms with folders, viewer groups and a permission matrix, watermarked per reader, and an account of who read what before the next call.
- Viewer groups with permissions per folder and per file
- Dynamic watermarks stamped on screen and on downloads
- Freeze a room when the process closes; archive it when it ends
- Visitors scored on breadth, depth and return, with the weights shown
How it goes
1
Setting up
Build the index once, assign each bidder a group, and decide folder by folder what that group can see and download.
2
During the process
A weekly digest says who read what and what they skipped. Questions from viewers arrive in one inbox and are answered from it.
3
At signing
The purchase agreement is sent from the same workspace the room lives in, to the same people, with the same audit trail.
Build the index once, decide access folder by folder
A diligence room is a folder tree and a question: who may see what. In XDocs each bidder or lender is a viewer group, and the permission matrix answers the question per folder and per file — view, download a watermarked copy, or download the original — with a folder's answer applying to everything filed under it unless a file says otherwise. A group starts with nothing and is granted what it needs, which is the safe default. Groups are addressed by email or by a whole domain, so admitting a buyer's advisers is one line. Reorganising the index later does not break anybody's access, because permissions follow the folder, not the path.
Watermarks, gates and a record of every page
Every view and every download can be stamped with the reader's email, the date, the time and their IP address, composed per link, so a page that turns up where it should not names the person who had it. The room sits behind email verification, an NDA accepted before the first page, allow and block lists, and an expiry. Reading is measured per visitor, per document and per section while on screen, and visitors are scored on breadth, depth and return with the weights shown, so the Monday call can start with which bidder is serious. Every counted visit exports to CSV for the file.
Questions in one inbox, answers in the record
Bidders ask questions from inside the room. They arrive in one inbox, attributed to the group and the document they were asked about, and are answered from it, so nothing lives in a partner's personal mail. A weekly digest to the deal team says who read what, who stopped, and what nobody has opened. File requests collect documents from the sell side or from management without giving anybody write access to the room. When the process closes, freeze the room so the record of what each party saw cannot change; when it ends, archive it.
The purchase agreement signed from the same workspace
The agreement is drafted and negotiated in the same workspace the room lives in — suggesting mode, word-by-word comparison, a returned redline merged in as suggestions — and sent for signature to the same named people, with sequential routing for the closing set. Signed PDFs carry a certificate with recorded consent and SHA-256 digests and are filed in the room. Pricing is per workspace rather than per user or per page, so a bank or a fund running several processes pays for a Business workspace at $99 a month, with unlimited data rooms, SAML single sign-on and SCIM, and can self-host against its own Postgres if policy requires.
The parts you will use most
One place for every important document.
Create, sign, share and understand your documents with XDocs.