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XDocs vs PandaDoc
PandaDoc and XDocs overlap more than most pairs: both let you write the document and sign it in the same tool. The differences are in what kind of document, who edits it, and how you pay. PandaDoc is built around the sales proposal, with a block-based builder and a catalogue of products to quote from. XDocs is built around the agreement that two sides negotiate, with suggesting mode, version comparison and a data room for everything around it.
PandaDoc A document builder for proposals, quotes and contracts with e-signature, aimed at sales teams, priced per seat.
| Capability | XDocs | PandaDoc |
|---|---|---|
| Document editor | A long-form editor: headings, tables, images, equations, a contents block, running headers and page numbers for print. | A block-based builder suited to proposals and quotes, with a pricing table and content library. |
| Negotiation: redlines and suggestions | Suggesting mode with a review queue, word-by-word version comparison, and returned Word redlines merged in as tracked suggestions. | Comments and redlining exist; check which plan includes them and how a counterparty's Word file is handled. |
| Legally binding e-signatures | ESIGN and UETA, frozen snapshot at send, certificate with SHA-256 digests. | Included on every plan. |
| Tracked share links with gates | Password, verification, allow lists, NDA gate, watermark, expiry and view caps on every link. | Documents can be shared and opens tracked; gating is lighter than a dedicated sharing tool. |
| Virtual data rooms | Folder permissions per viewer group, watermarks per reader, a Q&A inbox, freeze and archive. | Deal rooms gather a deal's documents for a buyer; they are not diligence rooms with a permission matrix. |
| Reading analytics | Section-level reading time, per visitor, with internal visits excluded. | Opens, views and time on document. |
| CRM write-back | Signature status written to HubSpot or Salesforce, and a webhook on every event. | Deep CRM integrations are a strength, on higher plans. |
| Free plan | 5 sends a month with the editor, links, a data room and the assistant. | A free e-signature tier exists for signing uploaded documents; the builder is paid. |
| Pricing model | Per workspace: $29 a month for Pro, $99 for Business, any number of people. | Per user per month, with some capabilities as add-ons. |
| API and agents | REST API, webhooks, CLI, Zapier and an MCP server on every plan. | API access is tied to higher plans or add-ons. |
| Self-hosting | Docker and Postgres, unmetered. | Cloud only. |
Compared against PandaDoc's public pages on 27 October 2026. Their prices are not quoted because they change; ours are read from the plan table. If a line is out of date, tell us at hello@xdocs.io and it will be fixed.
Try it on an agreement you would send in PandaDoc today
Upload the PDF or Word file, place the fields and send it. The signer needs no account. Free for 5 sends a month, no card. Moving a team over? We will set up your templates with you.
Choose PandaDoc when
- You send quotes with a product catalogue and need CPQ-style pricing tables.
- Your sales team lives in the CRM and wants the deepest possible integration first.
Choose XDocs when
- The documents are agreements that come back marked up, and you need redlines, a playbook and a record.
- You raise money, run diligence or share decks and need a real data room with folder-level permissions.
- Per-seat pricing is the reason half the team still uses email.
Questions people ask when switching
- Can XDocs do proposals?
- Yes: a proposal is a document with a signature block, sent as a tracked link so you can see which sections were read, then signed in place. There is no product catalogue or CPQ; prices are typed or pasted from a sheet.
- How does bulk send compare?
- XDocs bulk-sends one agreement to the rows of a sheet, each copy with its own recipients and fields, on every paid plan.
Moving a team over?
Twenty minutes with somebody who built XDocs: bring the documents you send today and we will set them up with you.
One place for every important document.
Create, sign, share and understand your documents with XDocs.